How Much Do Best Restaurants for Small Parties Cost?

Catering costs can range significantly depending on the size of your guest list, menu selections, and other factors. Here are six factors that affect catering costs so you can better understand what to expect when planning your next event.

1. Number of Guests

The first—and perhaps most apparent—factor affecting your catering costs is the number of guests you plan to invite. More guests mean more food, rentals, and often higher catering prices. However, it's important to remember that some caterers offer per-person pricing, while others have package options that make accommodating larger groups easier (and sometimes cheaper).

2. Type of Event

The event you're hosting will also affect how much you'll spend on catering at restaurants near me in Richmond Hill. Formal events like weddings require more extensive menus and higher-end cuisine than casual gatherings like office parties or baby showers. Keep this in mind when planning your menu so you can choose dishes that align with your event's formality (and budget).

3. Location

Another essential factor to consider is the location of your event. They may have their in-house catering services at a discount if you host a hotel or banquet hall. Or, if you're renting space at the best restaurants for small parties, they may include the cost of food in your rental fee. However, if you're holding your event at an outdoor venue or private home, you'll likely need to hire an external caterer who could increase your overall costs.

4. Time of Day

The time of day (and year) you host your event will also impact catering costs. Daytime events are cheaper than evening ones, and events held during off-peak months usually cost less than those held during peak season. Keep this in mind when booking your venue and scheduling your event so you can take advantage of lower pricing options.

5. Menu Selections

Of course, the food is another significant factor in how much you'll spend on catering. Hors d'oeuvres and finger foods are generally less expensive than multi-course meals, so opt for lighter fare over a sit-down dinner if you want to save money. You can also cut costs by offering only non-alcoholic beverages or limiting your bar service to beer and wine instead of a full open bar.

6. Service Charges

Lastly, don't forget to factor in any service charges that may be added to your bill. These fees cover the cost of staff labor and are typically calculated as a percentage of the total catering bill (anywhere from 15-20 percent).

Conclusion

Catering costs can range significantly depending on the size of your guest list, menu selections, and other factors. Considering all six factors, you can better understand what to expect when planning your next event to stay within budget.